Email Archiving & Compliance

Address Your Specific Industry Compliance Requirements

MailStreet's Archiving and Compliance Solution is specifically engineered to help you meet the many requirements of your highly-regulated industry. Given the repercussions of non-compliance - internal and/or regulatory disciplinary action, costly penalties, civil liability, damaged corporate reputation, and/or the loss of goodwill and clients - it is no wonder why more and more businesses are opting to implement MailStreet's Archiving and Compliance solution.

HIPPAA & Healthcare


Using MailStreet's Archiving and Compliance Solution, healthcare providers can preserve and confidentially secure the lifelong records of patient care and personal information as required under HIPAA.

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) states that all healthcare organizations must take steps to simplify and standardize electronic data exchange, and protect the confidentiality and security of all health data managed by the organization.

While data must remain accessible to authorized users and auditors, patient privacy and security must be adequately protected. Any unauthorized transfer of data that identifies an individual patient is in violation of the privacy requirements under HIPAA.

MailStreet's Archiving and Compliance Solution enables healthcare organizations to easily store and retrieve electronic communications—in any format—while maintaining stringent security standards. It offers a variety of storage methods (online, NOS with dedicated WORM tapes, and offsite long-term storage) to comply with the various storage and preservation requirements.

Public Companies


Using the Archiving and Compliance Solution, public companies can more effectively enforce and monitor internal controls, provide audit trails, promote corporate governance and full disclosure, provide compliance with the Sarbanes-Oxley Act and privacy legislation such as Graham-Leach-Bliley Act; PIPA & PIPEDA (Canada); and the Patriot Act.

Once implemented, this solution provides public companies with a foundation for addressing the following:

  1. Business Continuity & Disaster Recovery Planning
  2. Security and protection of consumer/personal information
  3. Storage and archive of electronic business records and communications
  4. Auditing and monitoring of incoming, internal, & outgoing email and attachments

With the implementation of the Sarbanes-Oxley Act and Bill 198 (Canada), business records must now be protected at all junctures to prevent document tampering and destruction. The new rules also serve to promote corporate accountability, especially when a company is involved in audits, investigations, litigation, and/or other formal proceedings.

Similar privacy legislation requiring companies to protect sensitive information (such as consumer financial data or personal information), exchanged through email, have been universally implemented. Regulations include HIPAA, Privacy and Security, Gramm-Leach-Bliley, California SB 1386, PIPEDA, and PIPA (Canada).

MailStreet's Archiving and Compliance Solution provides unified, secure, offsite storage for email with online access at all times, as well as a supervisory system to enforce and monitor internal communication controls, provide audit trails, and promote good governance. This system also provides a perfect solution to alleviate concerns in connection with disaster recovery and business continuity planning.

Law Firms & Legal Departments


In today's legal climate, many companies may be the target of lawsuits or may choose to initiate litigation of their own, either of which will require immediate access to historical electronic information, since email can be legally admissible as evidence in a lawsuit. Additionally, Courts are enforcing document demands to produce electronic records—and produce them promptly. The costs associated with retrieving "deleted" data or information stored on unsophisticated back-up systems can be enormous. Extensive deletion policies are not the answer either, as the costs associated with not being able to produce records at all can often result in greater penalties and biases in court.

By using MailStreet's Archiving and Compliance Solution, you can rapidly produce evidentiary-quality email records with full audit trails on email history. Your email information is encrypted and securely protected ensuring that privacy, confidentiality, and non-disclosure obligations are upheld.

This sophisticated but simple solution enables law firms and corporate legal departments to:

  1. Unify and manage all documents in a central location
  2. Establish consistency in procedure for each discovery request
  3. Discover dormant/specific records and information using advanced searching capabilities
  4. Find any current or historical email in seconds, using a unique hybrid database/search engine technology
  5. Produce evidentiary-quality email records with full audit trails on the history of every email and instant message, in original format
  6. Provide an indisputable, tamperproof, chronological record, as all records are stored using WORM (write once, read many) tapes with write-verification
  7. Access any record to view, print, download, forward, or copy to DVD or CD instantly

Architecture, Engineering, & Construction (AEC)


Using MailStreet's Archiving and Compliance Solution, your company can revolutionize the way that the fast-paced, document heavy Architecture, Engineering & Construction industry does business. This solution allows you to easily archive all project email and attachments, including CAD drawings. All project records are easily archived to keep track of details and act as a version control.